If you’re a CXO or managing company operations or finances, you’ve likely seen business travel get more chaotic—and costly. With rising fares, compliance issues, and employees booking freely on every Online Travel Company in India, your finance team is stuck chasing scattered receipts.
You’re not alone.
Across India, companies are moving away from OTAs and switching to Travel Management Companies. It’s not just a trend—it’s a smarter, more strategic way to control costs, improve compliance, and simplify travel.
Here’s why it might be time for your company to do the same.
First understand the difference between OTA’s and Travel management companies.
OTAs vs. Travel Management Companies: What’s the Difference?
Here’s a simplified comparison table highlighting the key differences between OTAs and TMCs:
| Feature | OTA (Online Travel Agency) | TMC (Travel Management Company) |
| Purpose | Personal travel bookings | End-to-end corporate travel management |
| Policy Compliance | Not supported | Automatically enforced |
| Approvals | Manual via emails | Built-in workflows |
| Invoicing | Consumer invoices (no GST benefits) | GST-compliant business invoices |
| Support | Limited or bot-based | 24×7 human assistance |
| Cost Efficiency | Retail rates, no negotiation | Pre-negotiated corporate deals & bulk booking ease |
As you can see, while OTAs are built for individuals, TMCs are designed to make your corporate travel seamless, compliant, and efficient.
Why are more companies making the switch?
According to recent reports, business travel in India is becoming more tech-driven than ever, with mobile apps, and real-time updates reshaping how companies plan and manage trips.
It’s no longer just about choosing a booking platform—it’s about adopting a smarter, more structured travel strategy that brings control, cost-efficiency, and compliance into one system.
Let’s explore what’s driving this shift and why it’s changing the way companies across India handle travel.
1. It’s About Control—Not Just Convenience
Using an Online Travel Company in India might feel convenient with quick bookings and flexible choices. But when it comes to business travel, that same flexibility can cause overspending, policy breaches, and fragmented data.
According to recent reports, 37% of companies now partner with Travel Management Companies to keep travel streamlined and compliant, while 32% rely on internal teams, and 31% still let employees book on their own—with mixed results.
So by working with a Travel Management Company, you ensure your employees book only what fits your travel policy—no unapproved upgrades or expensive stays. Approvals are automatic, every booking is tracked, and all travel data is centralized.
This way, you don’t just make travel easier—you gain full control and clear visibility over your company’s spending.
2. You Save More Than You Think
Think OTAs offer the cheapest fares? Not always.
Using an online travel company in India might feel affordable, but hidden costs add up—like last-minute bookings, out-of-policy spend, and missed GST benefits.
A Travel Management Company (TMC) offers more than bookings. You get access to exclusive corporate rates on flights, hotels, and cars—rates regular platforms don’t provide. In fact, a report shows companies save around 14% on flights and 7% on hotels by using TMCs.
Beyond cost, TMCs help control spending with policy enforcement, faster approvals, and real-time analytics. So, you’re not just saving money—you’re building a smarter, more efficient travel system.
3. Real-Time Reports. Real Business Decisions.
When you book through various online travel services across India, your travel data ends up all over the place—emails, PDFs, and multiple platforms. You’re left piecing things together just to understand how much you’re actually spending.
With a Travel Management Company, you get real-time dashboards that show exactly who’s traveling, where, and at what cost. Spending can be tracked by project or department, GST-compliant invoices can be generated instantly, and the data can be utilized to make smarter decisions—or even renegotiate better rates as travel volumes grow.
You don’t just see numbers. You gain insights that help you take control of your travel budget and plan better for your business.
4. 24/7 Support and Duty of Care for Your People
When your employees travel for work, their safety is non-negotiable—and so is timely support. Relying on regular travel booking websites in India often means limited assistance and delayed responses, especially in critical situations.
A Travel Management Company ensures your team is never left stranded. From flight delays and visa issues to medical emergencies abroad, real people are available 24/7—usually responding within seconds, not hours.
And during unexpected disruptions like natural disasters or unrest, you’ll always know where your team is and how to reach them.
It’s more than just customer service. It’s your responsibility—fulfilled with care, confidence, and complete peace of mind.
5. Integration That Makes Life Easier for Everyone
Managing business travel shouldn’t add extra workload for your HR or finance teams. While many online travel platforms in India focus only on bookings, they rarely support the backend work that follows.
A Travel Management Company brings everything together—linking travel with your HR system, expense tools, and approval process. The result? Faster reimbursements, accurate invoicing, and smooth audits.
You spend less time fixing errors and more time focusing on what matters—whether you’re handling operations or supporting your team on the move.
If you’re still juggling bookings across various sites, you’re likely overspending and missing important data. It’s time to streamline your travel under one system that works for you.
How CoTrav Simplifies It All for You
CoTrav simplifies business travel by handling bookings as per your company’s travel policy—so your team doesn’t have to spend time juggling vendors or apps.
Here’s how it works:
- Bookings done for you – flights, hotels, cabs, trains, and buses arranged under your policy.
- Policy-first approach – every booking aligns with company guidelines.
- Smooth approval flow – requests go to the right person instantly for quick decisions.
- Clear reports & insights – track expenses, top routes, and frequent travellers easily.
- GST-ready invoicing – monthly summaries with no follow-ups needed.
- 24/7 Support – help available anytime for reschedules, emergencies, or changes.
- Group and event travel handled – from planning to last-minute updates, everything is managed.
Instead of managing multiple tools or platforms, CoTrav keeps your travel process efficient, compliant, and under control—just the way it should be.
Conclusion
Online Travel Companies in India have made travel bookings quick and accessible—especially for personal and small business trips. They’ve played a big role in helping teams book on the go with ease and flexibility.
But as your business grows, so do your travel needs. That’s where a Travel Management Company like CoTrav adds strategic value—by combining the ease of online booking with policy control, cost savings, compliance, and real-time support.
It’s not about replacing what’s working—it’s about upgrading to a smarter, structured way of managing travel.
With CoTrav, you retain the ease of an online travel company in India—but with the added power of automation, analytics, GST-compliant invoicing, and human support.
Let your travel process grow as smartly as your business.
